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Events Manager

Full-Time

Supports the success of the Community Liver Alliance fundraising events. Works with staff and volunteer leadership to assist with planning, coordinating and implementing events designed to raise funds for and to promote community awareness of Community Liver Alliance programs and services. Responsible for meeting an annual revenue target by working with an assigned portfolio of donors and prospects to increase event sponsorship and to develop new funding streams.

Responsibilities:

  • Provide administrative support in the research and solicitation of new and existing donors to support special events. Perform complex administrative duties, with little supervision, exercising confidentiality, independent discretion, and judgment.

  • Represents the Community Liver Alliance in a positive manner at all times, including working with staff, volunteers, and vendors.

  • Provides staff support and leadership to event chairs and related committees formed to help secure sponsors and participants. Support may include keeping records, preparing meeting notices and minutes, handling correspondence and meeting with event committees.

  • Assists with planning, implementation, and production of all fundraising events including vendor relationships, site selection and negotiation, budgets, and event logistics. May coordinate activities related to event program.  Utilize the event budgets to set and achieve goals.  Using traditional and social media to promote the events, sponsors and mission.

  • Event Material Oversight: Works to develop materials related to events including external communications, printed event materials (including but not limited to invitations, save the date card, signage, programs, nametags, etc.) and event scripts. 

  • Maintains and utilizes spreadsheets of all special event timelines.

  •  Works at special events as directed including preparation, set-up, event execution and tear-down.

  • Assists in performing regular administrative duties in a timely and efficient manner; including but not limited to keeping accurate mailing lists,  recording and tracking donor contracts and payments, reviewing and submitting event related invoices for payment, writing acknowledgement and thank-you letters, assembling donor solicitation packets, creating and updating donor/program related forms, researching both monetary and in-kind funding sources, writing solicitation letters, executing mass mailings.

  • Responsible for a fundraising portfolio of $200,000. Direct fundraising responsibilities include meeting expected budgeted income for each annual event including the Awards Luncheon, Culinary Gala, Farm to Table Dinner and 5K Walk/Run, managing approved third-party fundraisers, event auctions and direct day of event donations. Individual will build portfolio to include new event sponsors, in-kind donors, individual ticket sales.

  •  Event Sponsor Project Development: Works to identify, cultivate, solicit, and steward donors with an emphasis on maximizing revenue through events.  Update donor records in contact management system following all donor interactions, both financial and in-kind donations.

  • It is the responsibility of all Community Liver Alliance staff members to recruit, train and work with volunteers and to treat all clients, volunteers, guests, and other employees in a courteous and respectful manner at all times while maintaining a cooperative atmosphere for everyone.

  • Carries out any additional assignments required to fulfill the Mission of the Community Liver Alliance.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities and duties required.

The Community Liver Alliance is an Equal Opportunity/ Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Qualifications

  • Bachelor’s degree required.

  • Minimum 3-5 years of proven nonprofit special events fundraising experience preferred. Significant expertise with the area’s funding community highly desirable.

  • Ability to relate well and work effectively with multiple constituencies and audiences.

  • Excellent verbal and written skills. Knowledge of office systems: MS-Office preferred. 

  • Highly organized and detail oriented to manage event timelines, understanding and managing event budgets, and marketing processes.

  • A team player committed to developing and working within a collaborative environment and to ensuring the highest customer service orientation. 

  • Must have a valid driver’s license and reliable vehicle.

  • Requires travel within the region.

 

Hours: Office Hours Monday-Friday 9:00 a.m.-5:00 p.m.; nights and weekends required as needed to support special events and related committee meetings.

Part Time Bookkeeper/Office Administrator

20 Hours Per Week

Dedicated office management and bookkeeping professional with experience handling a wide range of administrative, financial, technical and executive-support tasks.  Excel at resolving employer challenges with innovative solutions, systems and process improvements that increase efficiency, customer satisfaction and the bottom line.

 

Advanced computer skills in MS Office Suite and other applications/systems.

Key Skills

  • Office Management

  • Manage accounts payable and receivable and cut checks to vendors

  • Bookkeeping & Payroll

  • Records Management

  • Report & Document Preparation

  • Spreadsheet & Database Creation

  • Policies & Procedures Manuals

  • Provide monthly dashboard to ED on CLA’s event and program financial activities

  • Work with Bookminders to obtain accurate and timely reports

  • Assist Finance Committee with reports and meeting minutes

  • Track and manage sponsorship benefits for events and programs

  • Manage organizational contracts

  • Maintains historical records by filing documents.

  • Utilize software to process fiscal documents and to track and project CLA’s progress

  • Make bank deposits

  • Assist with annual audit and 990 filing

  • Work with EC and ED to develop organizational procedures and systems for personnel, including filing, billing, accounts payable

 

Education & Experience:

Associate’s degree in accounting, business, or finance and/or 5+ years related work experience preferred

  • QuickBooks experience necessary

  • High proficiency with Microsoft Excel

  • Excellent written and verbal communication skills

  • Ability to prioritize and multitask

  • Strong customer service skills, positive, upbeat attitude

  • Flexible work arrangements

 Keep Up | Connect

100 W. Station Square Drive, Suite 1945, Pittsburgh, PA 15219   |   412-742-4051   |  support@communityliveralliance.org

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